Europe Arbeitnow ·
full-timeOffice & Workplaces Coordinator
Alan · Paris, France
Health can’t wait . Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture . We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work, such as: 🎯 What drives us — We're obsessed with helping our members live healthier Mission is the Boss : long-term thinking, seeking our mission success above all else. Member & customer-led: obsessively focused on solving members & customers problems and creating the most delightful experiences. 🏆 How we build excellence — We hire the best people and give them platform to succeed Champions of excellence: extremely high standards and talent density. Distributed ownership: accountable enlightened despots, everyone owns their decisions and results. Radically transparent : all information is accessible and written-first, so everyone can make the best decisions asynchronously 🤝 How we grow together — We help each other improve through honest feedback and bold thinking Optimistic alchemy: optimists who collaborate with genuine care and support teammates. Empathetic challengers: direct, caring feedback combined with praises to help each other grow professionally Bold & creative contrarians: think differently to achieve greatness, try new approaches ⚡ How we move fast — We fight complexity and focus on what matters most Disciplined in execution: taking decisive actions with focus that compounds success over time Fight for simplicity: only high impact processes, smart frugality 💡 The Missions Alan has grown to nearly 900 Alaners , with close to 300 hires completed in H1 2026 alone . The Workplace team is the engine behind the experience Alaners have every day — from their first day to the daily rhythm of office life. As the company scales, we need to scale with it and enhancing Alaners' experience wherever they work from, whether through the operational backbone of the office (vendors, procurement, RSE). The role will be affected to a single contract: Workplace Experience . While this profile comes with a clear focus area from the start, scopes are designed to evolve within the team, giving real room to grow over time. The positions is based in Paris and require an onsite presence at least 4 days per week . Detailed missions Lead and support projects for the long-term improvement of our work environment as we grow Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning Interact daily with cross-functional teams: People — culture, onboarding and offboarding, perks, analytics, labor law IT — facilities, network, room equipment, process automation, analytics Security — office and work environment safety policies, crisis reaction Finance — budget monitoring, taxes, invoicing, cost optimization Legal — compliance, agreements Contribute to the "on-call" rotation (daily run Office Management tasks) 👀 More specificities on the profile we're looking for (level range targeted on our level grid: B0-B1) Specific missions Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs Own office procurement: purchases, budget tracking, cost optimization, reporting Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives Key outcomes by 1 year Office operations at Valmy are running smoothly and reliably — daily rounds, maintenance follow-up and supply
| Role | Office & Workplaces Coordinator |
|---|---|
| Company | Alan |
| Location | Paris, France |
| Type | full-time |
| Compensation | Not disclosed |
| Deadline | Rolling |
Typical process for this type of role
A general guide — the exact steps for this specific listing may vary; check the original posting for details.
- 1ApplicationSubmit your resume through the apply link.
- 2ScreeningRecruiter reviews your background against the role.
- 3AssessmentA technical test, assignment, or coding round, depending on the role.
- 4Interview(s)One or more rounds with the hiring team.
- 5OfferOffer letter with compensation and start date.
Before you apply
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