Greenhouse ·
full-timeBid Coordinator
Lyft · Montreal, Canada
Lyft is a company operating in the transportation and ride-sharing space. The Bid Coordinator role serves as the operational foundation for the bid team, focusing on process management, scheduling, and project coordination rather than content creation or strategic planning. Daily responsibilities involve maintaining bid trackers, managing project timelines, and ensuring cross-functional accountability across departments like legal, finance, and operations. The successful candidate will handle tender documentation, coordinate internal meetings, manage version control for bid materials, and oversee submission logistics on customer portals. This position requires a high level of detail-orientation and the ability to track multiple moving parts simultaneously. It is well-suited for a professional with two to four years of experience in project support, administrative coordination, or proposal management who thrives in fast-paced, deadline-driven environments. The role is designed for someone who excels at building order out of complexity and is comfortable proactively following up with team members to ensure all deliverables meet rigorous compliance standards and submission deadlines.
At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. The Bid Coordinator is the organizational backbone of the bid team. Working alongside Bid Managers and Bid Specialists, this role makes sure every bid runs to a rigorous, well-managed process, so that deadlines are met, contributors know what is expected of them, and nothing falls through the cracks. This is a process and project coordination role rather than a content or strategy role. The ideal candidate is highly organized, detail-oriented, and proactive: someone who enjoys building order out of complexity, keeps many moving parts on track at once, and is comfortable following up with colleagues across the business to keep work moving. It is a strong entry point for someone looking to grow a career in bid management. Responsibilities: Bid Planning and Scheduling Support Support Bid Managers in building bid plans that work backward from the submission date, including milestones, review gates, internal deadlines, and buffer time. Set up and maintain bid trackers, schedules, and responsibility matrices (e.g., RACI) for each pursuit. Keep plans up to date as timelines shift, and flag schedule risks to the Bid Manager early. Tracking, Follow-Up, and Accountability Track every deliverable, owner, and deadline across the bid team and contributing functions (Legal, Finance, Operations, Technical, Sales). Send clear, timely reminders and follow up on outstanding inputs so contributions arrive on time and complete. Escalate missed or at-risk deadlines to the Bid Manager promptly, with a clear summary of impact. Maintain action and decision logs from bid meetings and make sure actions are closed out. Tender Documentation and Compliance Review tender documents on release and produce compliance matrices and requirement checklists. Track customer clarification questions, responses, and addenda, and make sure changes are communicated to the team and reflected in the plan. Run final compliance checks on formatting, page limits, mandatory forms, signatures, certifications, and attachments before submission. Manage submission logistics on customer portals, including registration, uploads, and confirmation receipts. Meeting and Review Coordination Schedule and organize kickoff meetings, status meetings, and review sessions (e.g., color team reviews). Prepare agendas, circulate materials in advance, capture notes, and distribute actions afterward. Coordinate reviewer availability and consolidate review feedback for the Bid Manager. Document and Content Management Set up and manage bid folders, version control, and document naming conventions so the team always works from the latest version. Coordinate the assembly, formatting, and production of final bid documents, working with designers or writers where needed. Maintain the bid content library, templates, case studies, CVs, certifications, and standard company information, keeping them current and easy to find. Pre-Tender and Pipeline Administration Support the pre-tender and gate process by preparing gate review materials, tracking approvals, and recording bid/no-bid decisions. Monitor tender portals and opportunity sources and log new opportunities in the pipeline tracker. Keep pipeline and bid reporting accurate, including status, key dates, and outcomes. Process Improvement and Lessons Learned Help embed consistent bid processes, templates, and checklists across all pursuits. Organize post-submission and win/loss debriefs, record lessons learned, and track improvement actions. Suggest practical improvements to tools and ways of working based on what is and isn't working. Experience: 2–4 years of experience in a coordination, project support, bid/proposal support, or administrative role in a fast-paced, deadline-driven environment. Strong organizational and time management skills, with a proven ability to manage multiple deadlines and priorities at once. Exceptional attention to detail and a methodical approach to tracking and checking work. Confident, professional communicator who is comfortable following up with colleagues at all levels, including senior stakeholders. Advanced proficiency in Microsoft Office or Google Workspace (especially Excel/Sheets and Word/Docs) and comfort with project tracking tools. Bachelor's degree or equivalent practical experience. Preferred: Experience supporting public sector or formal procurement tenders. Familiarity with project management tools (e.g., Smartsheet, Asana, Monday, Jira) and e-procurement portals. APMP Foundation certification or project coordination training (e.g., CAPM, PRINCE2 Foundation), or interest in pursuing one. Basic document formatting or design skills. Benefits: Extended health and dental coverage options, along with life insurance and disability benefits Mental health benefits Family building benefits Pet benefits Access to a Lyft funded Healt
| Role | Bid Coordinator |
|---|---|
| Company | Lyft |
| Location | Montreal, Canada |
| Type | full-time |
| Compensation | Not disclosed |
| Posted | 2026-10-26 |
| Deadline | Rolling |
Typical process for this type of role
A general guide — the exact steps for this specific listing may vary; check the original posting for details.
- 1ApplicationSubmit your resume through the apply link.
- 2ScreeningRecruiter reviews your background against the role.
- 3AssessmentA technical test, assignment, or coding round, depending on the role.
- 4Interview(s)One or more rounds with the hiring team.
- 5OfferOffer letter with compensation and start date.
Before you apply
0/4More at Lyft
Other jobs at Lyft
- Fleet Operations Lead · Nashville, TN
- Coordonnateur Des Appels D'offres · Montreal, Canada
- Senior Product Manager, Rider ML/AI · San Francisco, CA
- Senior Payroll Analyst · Nashville, TN
- Product Manager, Driver Experience - Driver Quality · New York, NY; San Francisco, CA
Explore Related Placements
// similar opportunities
You might also like
Coordonnateur Des Appels D'offres
Lyft
Chez Lyft, notre mission est de servir et de connecter. Nous y parvenons en favorisant un environnement de travail où chacun trouve sa place et a la possibilité...
Training Coordinator
Abound
About Abound We’re redefining consumer lending in the UK, and beyond. Using advanced AI and Open Banking data, we make fair, affordable personal finance availab...
Office & Workplaces Coordinator
Alan
Health can’t wait . Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today....
Corporate And Strategic Finance, FP&A
Asana
The Finance team at Asana tracks and seeks to understand the factors driving our growth and success. We help our entire organization achieve our operational and...
['Hybrid schedule: in-office Mon, Tue, Thu', '7+ years experience required']
Senior Director, Customer Success, APJ
Klaviyo
At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. ...
Repair Coordinator
Lyft
About Flexdrive At Flexdrive, we're at the forefront of revolutionizing transportation by building the operational backbone for autonomous vehicle (AV) fleets. ...