Greenhouse ·
full-timeHead Of Workplace
Scaleai · San Francisco, CA
Scale AI is a company that supplies high‑quality training data to support the development of artificial intelligence and machine learning models. The Head of Workplace role, listed as an internship opportunity, involves leading the global workplace function across roughly ten offices. Day‑to‑day responsibilities include managing the real estate portfolio—overseeing site selection, lease negotiations, acquisitions, renewals and dispositions—and directing the integrated facilities management partner (CBRE) and other outsourced service providers. The role owns the workplace and real estate budget, tracking spend, forecasting costs and identifying savings while maintaining employee experience. It also covers food and beverage programs, workplace design and project delivery for office openings, expansions and relocations, and partnership with security on safety, emergency preparedness and compliance. Additionally, the position requires building and leading a workplace team, collaborating with HR, IT, finance and legal to set standards and improve the office environment. Candidates with proven experience in global real estate or workplace management, vendor relations, large‑scale budgeting and team leadership would be a strong fit.
Scale is a cutting-edge artificial intelligence startup dedicated to revolutionizing the way businesses leverage AI and machine learning technologies. We specialize in providing high-quality training data to fuel the development of AI models across various industries. As we continue to grow, we are seeking a seasoned Workplace professional for our People Team to join our dynamic team and play a crucial role in shaping the future of AI. Job Overview: As the Head of Workplace at Scale, you will lead our global Workplace function across ~10 offices worldwide. You will own our real estate portfolio, the Workplace budget, and the day-to-day experience in every office, managing our integrated facilities management partner (CBRE) and other outsourced service providers on the ground. You will build and lead the Workplace team, partner closely with Security on safety and preparedness, and work hand in hand with our international leaders as we expand. Your work will make our offices safe, well run, cost-effective, and places people want to be. You will: Real Estate Portfolio Management: Lead strategy, planning, and oversight of Scale’s global real estate portfolio across ~10 offices. Manage site selection, acquisition, lease negotiation and administration, renewals, and disposition of properties, working with brokers, landlords, and legal. Partner with International HR and business leaders to plan for growth and expansion into new markets. Use occupancy, utilization, and cost data to decide when to grow, consolidate, or exit space. Vendor & Service Delivery Management: Own the relationship with our integrated facilities management partner (CBRE) and other outsourced service providers across the global portfolio. Define and manage SLAs, KPIs, and regular performance reviews to deliver a consistent, high-quality experience in every office. Lead vendor sourcing, contract negotiations, and renewals. Budget & Financial Ownership: Own the global Workplace and Real Estate budget, including leases, facilities operations, food and beverage, and capital projects. Build annual budgets and forecasts, track spend against plan, and report regularly to Finance and leadership. Find ways to reduce cost without compromising the employee experience. Workplace Experience and Food & Beverage: Oversee food and beverage programs across all offices, including catering vendors, service models, dietary needs, and budget. Partner with Employee Experience on events, amenities, and programs that bring people together and strengthen our culture. Gather employee feedback and use it to keep improving the office experience. Workplace Design and Projects: Lead office openings, expansions, relocations, and build-outs from start to finish, working with architects, contractors, and project managers. Design flexible, sustainable, and collaborative workspaces that use technology to support how our teams work. Safety, Preparedness and Compliance: Partner closely with Security on workplace safety, emergency preparedness, and business continuity planning. Own health and safety compliance at each site, including evacuation plans, drills, first aid/AED readiness, and incident response procedures. Ensure compliance with all legal, regulatory, and environmental requirements related to our offices and real estate. Team Leadership and Cross-Functional Collaboration: Build, lead, and develop a global team of Workplace professionals, working alongside on-site vendor teams. Partner with People, Security, IT, Finance, and Legal to set consistent workplace standards and make aligned decisions. Ideally you'd have: Experience : Proven experience leading a global, multi-site Real Estate and Workplace function. Vendor Management : Deep experience managing integrated facilities management partners (e.g., CBRE, JLL, Cushman & Wakefield) and outsourced service models. Financial Management : Track record of owning and managing large, multi-million-dollar operating and capital budgets. Real Estate : Experience negotiating leases and leading office openings, build-outs, and relocations, including internationally. Analytical Skills : Strong analytical skills and a data-driven approach to decision-making. Strategic Mindset : Ability to think strategically and balance cost, employee experience, and business needs. Project Management : Excellent project management skills, with a track record of delivering projects on time and within budget. Team Management : Experience building and leading strong Workplace teams made up of both FTEs and vendor partners. Communication : Excellent communication and stakeholder management skills, with the ability to influence senior leaders and collaborate cross-functionally. Adaptability : Highly adaptable approach to a fast-paced, high-growth business environment. Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire sal
| Role | Global Head Of Workplace |
|---|---|
| Company | Scale AI |
| Location | San Francisco, CA |
| Type | contract |
| Compensation | Not disclosed |
| Posted | 2026-10-01 |
| Deadline | Rolling |
Typical process for this type of role
A general guide — the exact steps for this specific listing may vary; check the original posting for details.
- 1ApplicationSubmit your resume through the apply link.
- 2ScreeningRecruiter reviews your background against the role.
- 3AssessmentA technical test, assignment, or coding round, depending on the role.
- 4Interview(s)One or more rounds with the hiring team.
- 5OfferOffer letter with compensation and start date.
Before you apply
0/4Head Of Workplace at Scaleai: frequently asked questions
- What is the salary for this role?
- Scaleai has not stated compensation in the listing. Check the original posting or ask during the application process.
- Is the Head Of Workplace position remote, hybrid or onsite?
- The listing gives San Francisco, CA as the location and does not state a work mode.
- What is the application deadline?
- Scaleai has not listed a fixed deadline, so apply early in case the opening is filled.
- How do I apply for the Head Of Workplace role?
- Use the Apply button on this page. It opens the original listing on job-boards.greenhouse.io, where you submit your application with the company.
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